Bookkeeping platform support
Hire a QuickBooks virtual assistant.
A dedicated platform operator for the recurring work that keeps QuickBooks accurate, useful and connected to your team. Relevant experience is verified for the specific candidate and role. The candidate-specific evidence is checked, and client workflows, permissions and integrations are covered during onboarding.
Who this role is for
- ●Owners who need current books without doing the bookkeeping themselves
- ●Accounting firms adding reliable delivery capacity
- ●Finance teams with recurring transaction, AR and reporting queues
Signals you need an owner
- ●Bank feeds and reconciliations are behind
- ●Invoices and receivables lack a consistent owner
- ●Month-end support files arrive late or incomplete
Buyer decision summary
When should a business choose a QuickBooks virtual assistant from THC?
Choose THC when the work needs one accountable owner and you want matching, onboarding support, performance review and continuity planning included around the role.
- Best for
- Owners who need current books without doing the bookkeeping themselves Accounting firms adding reliable delivery capacity Finance teams with recurring transaction, AR and reporting queues
- Operating model
- One dedicated virtual assistant supported by a THC Client Manager, not a rotating task queue.
- Starting price
- $700 per month for up to 20 hours per week
- Matching
- THC targets an initial match within 48 hours when the required combination is available on the bench. Specialized requirements can take longer and are confirmed after role review.
- Client responsibility
- Accounting judgments, tax advice, final close approval, payment release and payroll-policy decisions remain with authorized client professionals.
Review the supporting facts and anonymized engagements in the THC evidence and claims register.
Configure, maintain, monitor and report
What the QuickBooks VA can own
Maintain the chart of accounts and transaction rules
Process invoices, bills and supporting documents
Prepare bank and card reconciliations for review
Maintain AR and AP action queues
Prepare recurring management reports and month-end support
Client inputs
- ●A named system owner and approver
- ●Role-based access with the minimum permissions required
- ●Documented stages, service levels, templates and escalation rules
- ●Examples of completed work and known exceptions
Typical integrations
- ●Bill.com or approval platform
- ●Gusto or client payroll system
- ●Stripe, Square or merchant processors
- ●Dext, Expensify or receipt capture
Operating KPIs
- ●Uncategorized transactions
- ●Reconciliations completed by cutoff
- ●Invoice delivery time
- ●Receivables with a current next action
- ●Exceptions awaiting client approval
Onboarding and operating rhythm
From permissions to dependable ownership.
Days 1 to 3: confirm queues, volumes, access, controls, approvers, templates and escalation rules.
Week 1: shadow completed examples and document the working checklist.
Weeks 2 to 3: run supervised work, reconcile exceptions daily and establish baseline KPIs.
Week 4: review quality, capacity, continuity and reporting with the Client Manager.
Approval boundaries
Accounting judgments, tax advice, final close approval, payment release and payroll-policy decisions remain with authorized client professionals.
Dedicated support with continuity planning
One dedicated VA accumulates workflow context. The Client Manager supports onboarding and performance review, while documented procedures, permissions and handoffs protect continuity if coverage changes.
Common questions
QuickBooks VA FAQs
Can THC provide a QuickBooks VA with a specific credential?+
Need a QuickBooks ProAdvisor VA? THC can match one, recruit one, or certify a suitable candidate before placement. Required credentials are verified before candidate presentation.
What can a QuickBooks virtual assistant own?+
The role can own approved administrative workflows such as Maintain the chart of accounts and transaction rules, Process invoices, bills and supporting documents, Prepare bank and card reconciliations for review. Scope, permissions, service levels and approvals are documented before independent work begins.
How does matching work?+
THC first searches its bench, then recruits for the requirement, and can arrange appropriate certification before placement. Relevant experience and required credentials are verified for the candidate and role before presentation.
How fast is matching?+
THC targets an initial match within 48 hours when the requirement is available on the bench. Credential-specific or uncommon combinations may require recruiting or certification, so the expected timeline is confirmed after role review.
Who manages the VA?+
The VA is dedicated to the client. A THC Client Manager supports onboarding, service review and continuity planning; the client retains workflow approvals and business decisions.
What does it cost?+
Part-Time support is $700 per month for up to 20 hours per week. Full-Time support is $1,300 per month for up to 40 hours per week. There is no setup fee. Scope and credential requirements are confirmed before matching.
Related platform, role and planning pages
Define the platform, credential and workflow.
Tell THC what your role must know. We will confirm the matching path and verify the requirement before presenting a candidate.
Build My QuickBooks VA Role