Bookkeeping Virtual Assistant in Boston — Dedicated, Vetted & Starting at $700/mo
Financial health is the foundation of every business in Boston. Yet bookkeeping, invoicing, reconciliations, and reporting routinely fall behind when business owners are stretched thin. Boston's Kendall Square biotech corridor and Seaport District tech hub create intense demand for HIPAA-compliant healthcare VAs, executive support for research institutions, and legal assistants for the city's prominent law firms. A dedicated bookkeeping VA from The Human Capital manages your QuickBooks, Xero, invoicing, and monthly reporting—so your books are always clean and your accountant always happy.
What Your VA Handles
Your Bookkeeping Virtual Assistant in Boston: Full Scope
Your bookkeeping virtual assistant in Boston is responsible for the day-to-day execution that keeps your business running. At The Human Capital, we match you with a single dedicated VA—not a rotating team, not a shared resource—who learns your business, your systems, and your preferences deeply. They become a true extension of your team.
Here is what your bookkeeping virtual assistant handles on a typical week: QuickBooks Online and Xero management, Invoice creation, sending, and follow-up, Expense categorization and tracking, Bank and credit card reconciliation, and more. They are trained in the tools your business uses and aligned to your time zone, so real-time collaboration is always possible. Every task is tracked in Asana, with weekly progress reports so you have complete visibility.
Financial operations demand precision and consistency. Our bookkeeping VAs are trained in QuickBooks, Xero, and standard accounting workflows to manage your day-to-day financial tasks. From invoicing and expense tracking to payroll support and monthly reporting, your books stay clean and current—ready for your accountant at year end. This matters in Boston because THC provides fully vetted professionals with specific healthcare and legal sector experience.
The Human Capital Standard is what separates us from a freelancer platform or a generic VA agency. We put every candidate through a 5-step vetting process that accepts only the top 3% of applicants. Background verification is conducted through Checkr. NDA agreements are signed before your first call. And every Full-Time engagement includes a dedicated Human Success Manager who monitors your VA's performance through KPI reviews and regular QA checks.
The Boston market for bookkeeping virtual assistant talent is competitive. Boston's Kendall Square biotech corridor and Seaport District tech hub create intense demand for HIPAA-compliant healthcare VAs, executive support for research institutions, and legal assistants for the city's prominent law firms. Local candidates cost an average of $58,000 per year before benefits and overhead. The Human Capital matches Boston businesses with a dedicated, vetted bookkeeping virtual assistant within 48 hours — at a fraction of the local hiring cost.
Core responsibilities include:
- QuickBooks Online and Xero management
- Invoice creation, sending, and follow-up
- Expense categorization and tracking
- Bank and credit card reconciliation
- Payroll processing support
- Monthly financial report preparation
- Accounts receivable and payable management
- Tax preparation document organization
Every VA also uses Asana for task tracking and reporting, Slack or email for communication, and Google Workspace for document collaboration. We work inside your existing tools — not the other way around.
Get Your Boston Bookkeeping Virtual Assistant
Matched within 48 hours. Month-to-month. Starting at $700/mo.
Contact & Service Area
- Phone: (813) 761-8268
- Email: info@thehuman.capital
- Response: Within 24 hours
- Service area: Boston and surrounding area
Cost Comparison
Bookkeeping Virtual Assistant in Boston: What It Really Costs
| Option | Monthly Cost | What You Get |
|---|---|---|
| Local full-time hire in Boston | $4,833+ | Salary + benefits + office space + equipment + management overhead + HR risk |
| Freelancer (Upwork/Fiverr) | $1,000–$2,500 | No vetting, no backup, no management support, high turnover risk |
| The Human Capital | $700–$1,300 | Dedicated VA + Client Manager + 5-step vetting + background check + backup coverage + Asana tracking + month-to-month |
* Local salary data based on industry averages for Boston, Massachusetts.
The Human Capital Standard
Why Our Vetting Process Matters
We accept only the top 3% of VA applicants. Every candidate goes through a 5-step process before they ever meet a client: application review, skills assessment, video interview, background verification through Checkr, and a paid trial project. Only after passing all five stages is a VA placed with a client.
Every engagement starts with a signed NDA. Communication is encrypted via Continia. Data handling follows GDPR and HIPAA protocols. Your Full-Time plan includes a dedicated Human Success Manager who conducts monthly KPI reviews and QA checks on your VA's work.
Read about our full vetting process →01
Application Review
Skills, experience, communication quality
02
Skills Assessment
Tool proficiency and task-specific testing
03
Video Interview
Personality, communication, culture fit
04
Background Check
Checkr verification, employment history
05
Paid Trial
Real-world project before client placement
3%
Acceptance Rate
Of all applicants make it through
Client Story
From 1 location to 7 — powered by 5 dedicated VAs
A cannabis dispensary came to us running a single location. We started with one VA handling bookkeeping and operations. As they expanded, we scaled with them — they now run seven locations supported by five dedicated Human Capital VAs.
Read all case studies →97%
Client retention rate
48hr
Average match time
$700
Starting per month — no lock-in
Common Questions
Bookkeeping Virtual Assistant in Boston — FAQs
How quickly can I get a bookkeeping virtual assistant in Boston?
Most Boston clients are matched with a dedicated VA within 48 hours of their strategy call. Onboarding begins in week one and your VA is fully operational by week two.
Is my bookkeeping virtual assistant in Boston a dedicated resource?
Yes. One dedicated VA, assigned exclusively to your account. They are not shared with other clients and they learn your business, tools, and preferences over time.
What tools does my Boston bookkeeping virtual assistant use?
Your VA is trained in quickbooks, google workspace plus any tools specific to your business. All task management is tracked in Asana with weekly progress reports.
What happens if my VA is sick or takes leave?
A backup VA is always briefed on your account. If your primary VA is unavailable, your backup steps in seamlessly so your operations never pause.
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