Bookkeeping platform support
Hire a Xero virtual assistant.
A dedicated platform operator for the recurring work that keeps Xero accurate, useful and connected to your team. Relevant experience is verified for the specific candidate and role. The candidate-specific evidence is checked, and client workflows, permissions and integrations are covered during onboarding.
Who this role is for
- ●Xero-based small businesses that need dependable weekly bookkeeping administration
- ●Accounting practices with Xero client work to delegate
- ●Multi-entity teams that need cleaner files and reporting routines
Signals you need an owner
- ●Bank rules and coding are inconsistent
- ●Reconciliation exceptions sit unresolved
- ●Invoices, bills and source documents are scattered
Buyer decision summary
When should a business choose a Xero virtual assistant from THC?
Choose THC when the work needs one accountable owner and you want matching, onboarding support, performance review and continuity planning included around the role.
- Best for
- Xero-based small businesses that need dependable weekly bookkeeping administration Accounting practices with Xero client work to delegate Multi-entity teams that need cleaner files and reporting routines
- Operating model
- One dedicated virtual assistant supported by a THC Client Manager, not a rotating task queue.
- Starting price
- $700 per month for up to 20 hours per week
- Matching
- THC targets an initial match within 48 hours when the required combination is available on the bench. Specialized requirements can take longer and are confirmed after role review.
- Client responsibility
- Tax treatment, accounting policy, payment authorization and final financial approval remain with the client or licensed accounting professional.
Review the supporting facts and anonymized engagements in the THC evidence and claims register.
Configure, maintain, monitor and report
What the Xero VA can own
Maintain contacts, bank rules and transaction coding
Prepare bank and payment-account reconciliations
Administer invoices, bills and supporting files
Track aged receivables and approval-ready payables
Prepare reporting packs for client or accountant review
Client inputs
- ●A named system owner and approver
- ●Role-based access with the minimum permissions required
- ●Documented stages, service levels, templates and escalation rules
- ●Examples of completed work and known exceptions
Typical integrations
- ●Dext or Hubdoc
- ●Stripe and payment services
- ●Gusto or payroll provider
- ●Approval and expense platforms
Operating KPIs
- ●Unreconciled items by age
- ●Transactions awaiting classification
- ●AR follow-ups completed
- ●Bills ready by approval cutoff
- ●Month-end packet delivered on time
Onboarding and operating rhythm
From permissions to dependable ownership.
Days 1 to 3: confirm queues, volumes, access, controls, approvers, templates and escalation rules.
Week 1: shadow completed examples and document the working checklist.
Weeks 2 to 3: run supervised work, reconcile exceptions daily and establish baseline KPIs.
Week 4: review quality, capacity, continuity and reporting with the Client Manager.
Approval boundaries
Tax treatment, accounting policy, payment authorization and final financial approval remain with the client or licensed accounting professional.
Dedicated support with continuity planning
One dedicated VA accumulates workflow context. The Client Manager supports onboarding and performance review, while documented procedures, permissions and handoffs protect continuity if coverage changes.
Common questions
Xero VA FAQs
Can THC provide a Xero VA with a specific credential?+
Need a Xero certification VA? THC can match one, recruit one, or certify a suitable candidate before placement. Required credentials are verified before candidate presentation.
What can a Xero virtual assistant own?+
The role can own approved administrative workflows such as Maintain contacts, bank rules and transaction coding, Prepare bank and payment-account reconciliations, Administer invoices, bills and supporting files. Scope, permissions, service levels and approvals are documented before independent work begins.
How does matching work?+
THC first searches its bench, then recruits for the requirement, and can arrange appropriate certification before placement. Relevant experience and required credentials are verified for the candidate and role before presentation.
How fast is matching?+
THC targets an initial match within 48 hours when the requirement is available on the bench. Credential-specific or uncommon combinations may require recruiting or certification, so the expected timeline is confirmed after role review.
Who manages the VA?+
The VA is dedicated to the client. A THC Client Manager supports onboarding, service review and continuity planning; the client retains workflow approvals and business decisions.
What does it cost?+
Part-Time support is $700 per month for up to 20 hours per week. Full-Time support is $1,300 per month for up to 40 hours per week. There is no setup fee. Scope and credential requirements are confirmed before matching.
Related platform, role and planning pages
Define the platform, credential and workflow.
Tell THC what your role must know. We will confirm the matching path and verify the requirement before presenting a candidate.
Build My Xero VA Role